Task management in Capacities | Feedback

Task management in Capacities

planned

Steffen Bleher

Tasks as entities and fully integrated management

recurring tasks
connected with tagging
compatible with contextual backlinks
kanban view
due or do date
open tasks in daily notes
...

Feel free to comment with your must-haves.

June 29, 2022

Beth

Merged in a post:

Please include BLOCKS with inline tasks in the 'Due Today' timeline below the 'side bar calendar'

Kuntal Go

Currently all objects with a due date of today shows up below the side bar calendar. While this is a great option if we are maintaining our tasks only in a TASK object along with other objects with due dates, but tasks are also randomly noted as inline blocks with '[]' and due date (and maybe tags), so just like objects with today DUE, the blocks with inline due task should also show up (IF THEY ARE NOT MOVED WITH TASK ACTIONS to third party task managers).

A day ago

Beth

Merged in a post:

Add "to do" heading in object quick navigation menuu

Pe Ru

The default quick nav menu currently includes headings for "outline, objects and stats".   
I use the "to do" block type to track open and closed actions.  They are often scattered throughout an object and so difficult to check what's open and what's closed.
Including a "To Do" option on that menu would be great with sub options for open, closed and "all" to do's.  These would list  the relevant to do blocks from within the object  I would want to be able to open or close those items from that list.

A day ago

Think Twice

super, very, essential important

Beni Kuhn

very important

Alexander Oliver Tammela

I know im late, but the only reason im not fully using capacities is recurring dates/tasks/events. if that was added, i would ditch all my other planners

Beth

Merged in a post:

A checkbox to just make your daily notes recurring

Vivian Gonzalez

I have my daily to-do's and most of them just carry on into the next day. I wish there was a "recurring" option in blocks where they just repeat on the daily notes. Is that possible?

June 27, 2025

Shawn Weber

One of the biggest gaps for me right now is the lack of a clean way to manage open tasks across days.
Currently, checklist items are just part of the daily note, so if I create a task on a certain day and don’t complete it, it just stays anchored to that date, trailing off into the past. The only options are:
-Go backwards to find open tasks manually (not ideal),
-Copy the task forward into each new day (clunky),
-Or link the same task across multiple daily notes (which quickly becomes a mess and breaks traceability).
Here’s what I’d love to see:
Open tasks should appear in a “Today” task view—a simple, persistent section in the daily note/calendar (like the appointments widget) showing all uncompleted tasks, regardless of when they were created. Think of it like Outlook’s “To Do” sidebar: it just shows what’s still open.
If tasks have due dates, they should be grouped (and optionally collapsible) by:
-Overdue
-Today
-Tomorrow
-Future
…with no-date tasks appearing below these, unless a toggle allows placing them above.
No new task view needed—this should just live inside the existing daily note or calendar view. A simple widget or pane to pull all open checkboxes into one glance would solve 90% of the pain.
This wouldn’t require introducing complex project management features—it would simply make daily task flow manageable without needing external tools or constantly reworking the same items.

Katja Evertz

Shawn Weber This would be perfect, indeed. One thing I love about Capacities is that the task management is not as bloated. I'd much prefer this option over a separate object type for tasks in Capacities.

(I've used Notion before with a task database which worked well, but really was way more than I needed for the bulk of my tasks.)

Chris ONeal

Shawn Weber Yes this would tick all the boxes. I'm totally cool with minimal. I don't need, or want, Todoist-level features.

Aglaé ✨

Can't wait for this. Any updates?

Muhammad Dzaky Waly Andarwa

I didnt know about full fledged task management, perhaps for mvp we could use Kanban View that can be grouped based on tags as column? or maybe query feature, that could search block object with checkbox, and filter if either the checkbox is already checked or not

Miroslav Joler

I feel that Capacities badly need the feature of

reminders

. It helps me a lot with my daily tasks and for that, I constantly have to use Notion in parallel with Capacities because Notion has simple implementation of reminders and it works quite reliably.

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