Task management in Capacities
planned
Steffen Bleher
Tasks as entities and fully integrated management
- recurring tasks
- connected with tagging
- compatible with contextual backlinks
- kanban view
- due or do date
- open tasks in daily notes
- ...
Feel free to comment with your must-haves.
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R
Rafał Olenderski
maybe also add timeline view
M
Michael Armbrister
If Todoist tasks could be shown like Calendar events are, that would be amazing.
Edit - This is an easy fix by adding Todoist to my calendar then my to dos show up on the calendar page. Pretty sweet.
Beth
Merged in a post:
Please include BLOCKS with inline tasks in the 'Due Today' timeline below the 'side bar calendar'
K
Kuntal Go
Currently all objects with a due date of today shows up below the side bar calendar. While this is a great option if we are maintaining our tasks only in a TASK object along with other objects with due dates, but tasks are also randomly noted as inline blocks with '[]' and due date (and maybe tags), so just like objects with today DUE, the blocks with inline due task should also show up (IF THEY ARE NOT MOVED WITH TASK ACTIONS to third party task managers).
Beth
Merged in a post:
Add "to do" heading in object quick navigation menuu
P
Pe Ru
The default quick nav menu currently includes headings for "outline, objects and stats".
I use the "to do" block type to track open and closed actions. They are often scattered throughout an object and so difficult to check what's open and what's closed.
Including a "To Do" option on that menu would be great with sub options for open, closed and "all" to do's. These would list the relevant to do blocks from within the object I would want to be able to open or close those items from that list.
T
Think Twice
super, very, essential important
B
Beni Kuhn
very important
A
Alexander Oliver Tammela
I know im late, but the only reason im not fully using capacities is recurring dates/tasks/events. if that was added, i would ditch all my other planners
Beth
Merged in a post:
A checkbox to just make your daily notes recurring
V
Vivian Gonzalez
I have my daily to-do's and most of them just carry on into the next day. I wish there was a "recurring" option in blocks where they just repeat on the daily notes. Is that possible?
S
Shawn Weber
One of the biggest gaps for me right now is the lack of a clean way to manage open tasks across days.
Currently, checklist items are just part of the daily note, so if I create a task on a certain day and don’t complete it, it just stays anchored to that date, trailing off into the past. The only options are:
-Go backwards to find open tasks manually (not ideal),
-Copy the task forward into each new day (clunky),
-Or link the same task across multiple daily notes (which quickly becomes a mess and breaks traceability).
Here’s what I’d love to see:
Open tasks should appear in a “Today” task view—a simple, persistent section in the daily note/calendar (like the appointments widget) showing all uncompleted tasks, regardless of when they were created. Think of it like Outlook’s “To Do” sidebar: it just shows what’s still open.
If tasks have due dates, they should be grouped (and optionally collapsible) by:
-Overdue
-Today
-Tomorrow
-Future
…with no-date tasks appearing below these, unless a toggle allows placing them above.
No new task view needed—this should just live inside the existing daily note or calendar view. A simple widget or pane to pull all open checkboxes into one glance would solve 90% of the pain.
This wouldn’t require introducing complex project management features—it would simply make daily task flow manageable without needing external tools or constantly reworking the same items.
K
Katja Evertz
Shawn Weber This would be perfect, indeed. One thing I love about Capacities is that the task management is not as bloated. I'd much prefer this option over a separate object type for tasks in Capacities.
(I've used Notion before with a task database which worked well, but really was way more than I needed for the bulk of my tasks.)
C
Chris ONeal
Shawn Weber Yes this would tick all the boxes. I'm totally cool with minimal. I don't need, or want, Todoist-level features.
A
Aglaé ✨
Can't wait for this. Any updates?
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